Thursday, October 12, 2017

Google Apps Security :: Information You Post Online

The method of parsing, duplicating, and storing data in Google Apps meets all the requirements of the federal FERPA law. You can read more about Google's Security and Compliance here. They have specific statements about Google Apps for Education here.

The human factor is what we need to watch. Share only the most pertinent information with only those who need it. Your staff should not send messages with student information in them at all.

Here are the sharing options in Google Drive:

Share only with specific people :: type in email addresses to only share with a few people, you can also share with groups created by the domain administrator or by you

Anyone in Forest Grove SD with the link :: Open this for everyone to see if they are logged in with their district Google account.

On - Public :: Open to anyone, anywhere.

On - Anyone with the link :: Open to anyone that you've sent the link to and anyone else that's received it.

On - Forest Grove School District :: Open and searchable to anyone in Forest Grove SD when they are logged in with their district Googleaccount.

On - Anyone in Forest Grove with the link :: Open to anyone in Forest Grove SD when they are logged in with their district Google account and they have the link.

For each of these options, you can also give collaborators rights to:

edit - they can do anything to the document include share it with others
comment - they can suggest changes to the document
view - they can only consume or make a copy of the document

Read more about sharing options in Google's support documentation.

Thursday, September 21, 2017

Google Drive **App** is sunsetting, but Google Drive will remain

Don't worry. Your files are and will remain safe. In 2012, Google created an app to help users keep the same files both on the computer and in Google Apps. This app has always been inconsistent and the technology department doesn't support its use as a result. However, our environment is open and the app hasn't been blocked, so people in our system have independently chosen to use it.

Google will drop all support for this app in March 2018. Get ready. There is a replacement for this app, but there are more reliable strategies. We can help you.

**Make the web-based version of Google Apps your main platform.** Start at instead of ending there. Make the files on your computer the duplicates. If your computer is lost or stolen, you'll always have files online - ready for you anywhere and anytime.

There are other reasons to solely use the web-based GDrive ...

Version history is incredibly powerful. If you don't know about it, learn here. Please ask us if you have questions or need help.

Sharing is caring. The collaborative features in Google Apps can't be done seamlessly anywhere else. There are settings to maintain the integrity of a document. People in our district have reported that sharing documents has saved them time and allowed them to get more authentic participation from groups of people.

Access your files from anywhere at anytime.

Wednesday, May 24, 2017


In the wake of recent computer security events, this is a reminder of some basic protections for your computer and accounts.


* Take the time to examine emails, links, attachments, or popups before you click on anything.

Delete any emails from unknown senders.

Delete any emails from unknown senders.

Delete any emails from unknown senders.

Do not provide personal information in emails, such as your social security number, credit card number, bank account number, or passwords. Ignore these requests even when they come from sources you think you know.

* A shared file will never require you to grant rights/permission to your Google account to open the file. Deny any such request.

* If you get warnings popping up on your computer about a virus quit the browser immediately (command+Q or Alt+F4) or shut down your computer.

* If you are ever uncertain about the authenticity of an email or web site, do not hesitate to contact the FGSD Technology Department for assistance ( or x4529).

Monday, March 6, 2017

Avoid Falling for Phishing

:: Phishing ::

  1. Don’t click links in email messages asking for your password or other sensitive personal information. Simply delete them.

  1. Don’t download files from email messages unless you’re expecting them or you’re sure the sender is valid. If you’re not sure, check with the sender.

  1. Change passwords and other personal information by going directly to the agency’s website.

  1. If you do click links or download files from suspicious messages, call the IT department and change your passwords immediately.

:: social engineering red flags ::

Tuesday, January 10, 2017

Productivity Through Priority Inbox

Use priority inbox to more effectively organize your messages. Things you read most often and people you contact frequently filter to the top of your list. Stars can help you with immediate needs.

Read more about Priority Inbox here.

Use the Four D Rule for Inbox Zen.





Thanks to Merlin Mann

Tuesday, November 15, 2016

Calling Long Distance from Your Classroom

The cost of long distance in our classrooms is prohibitive. Here are two alternatives to walking down to the office to find a phone that calls a long distance number, though this will remain an option.

Link right to Calling with Google Voice
Link right to Calling with Google Hangouts


An explanation of Google Voice can be found here.

What you'll need to set up Google Voice
  • 1) Google Account
  • 2) Touch-tone phone, with a U.S. number
  • 3) Computer, with Internet access
Directions and support from Google can be found here.

Google Voice even has educational uses

  • Vocabulary building
  • Use the speech-to-text feature to post to social media or your blog
  • Kids with dexterity issues can get their thoughts into text through the speech-to-text feature
  • Have students practice fluency and compare their recordings over time to see growth
  • Audio study guides by teachers or students (check out Brent Coley's studycasts)
  • Foreign language practice
  • Have students create an audio journal on field trips
  • Have students record podcasts since the audio files can be downloaded as mp3s
  • Use the custom greetings for groups of students or parents
  • Use recordings as reflection on content and concepts
  • Make announcements or audio newsletters
  • Record your plans for guest teachers


Screen Shot 2015-11-19 at 3.32.38 PM.png

Google Hangouts is a communication platform. It includes instant messaging, video chat, SMS and VoIP.

What you'll need to use Google Hangouts
  • 1) Google Account
  • 2) Computer, with Internet access
  • 3) Headphones with a microphone
Make a call from Hangouts on your computer
  1. Open Hangouts at
  2. Click the phone tab .
    • Type a phone number or name in the search box.
    • If you are calling a phone number that has an extension, enter the extension using the dial pad .
3. When you've finished the call, close the Hangout window, or click the call end icon Call end icon .
Google Hangouts has educational uses too

  • Bring experts into your classroom through the video feature
  • Have students practice speeches on their own, then in smaller groups
  • Foreign language practice with students from another country
  • Use recordings as reflection on content and concepts
  • Make announcements or video newsletters
  • Collaborate with kids around the world
  • Record your plans for guest teachers and post it for the students too
  • Record directions or screencast an example in a hangout; Embed it in a Schoology course